|CHAPTER - IX :
DRAFTING OF COMMUNICATIONS
72. Drafting of demi-official
As the objective of writing a demi-official (d.o.)
letter is to call the personal attention of the addressee, the style
of writing should be direct, personal and friendly. More usage of
active voice is to be preferred. (E.g., `I notice' rather than `It
is noticed'). It is expedient to come to the issue at the beginning
itself e.g. `I seek your cooperation in the matter of........………’
A d.o. letter should preferably not exceed one
page. If the message to be conveyed is lengthy, it is better to
condense it into one page in a few small and healthy divided
paragraphs in a manner that holds the interest of the addressee, the
detailed arguments can be set out in appendices.
The colour code in d.o letter will be as follows.
A d.o. letter from a Minister will exhibit the National Emblem in
blue colour and that from an officer will exhibit the National
Emblem in red colour.